the greater purpose of using child's name and student ID on formal letters

[Kay-Dee]

Brice, In last night's presentation you shared it is important to put the child's name and student ID # on formal documents and said something about "identifiable" -- can you please elaborate on why this is important?
Thanks!
Kay-Dee

[Brice]

Kay-Dee,

Thank you for your question.

We do this for any written correspondence with the school district about the student – and – you want to be sure the school puts it in the student’s Education records. The Family Education Records Privacy Act (FERPA) requires schools to keep and maintain all student records that contain personally identifiable information.

Schools often just toss email messages and letters. Putting the student’s personally identifiable information in the document prevents that tossing routine.

Personally identifiable information is the student’s name along with date of birth or student number. Most of the time I use the date of birth and the student number.

Nimrod Griffon. DOB 7/15/2011. Student ID#: 000000

In an email message you would put that information at the top of the body of the email.

Reference: Nimrod Griffon. DOB 7/15/2011. Student ID#: 000000

Text of the email.

In a written letter the information follows the recipient’s address block.

Mr. Huffinandpuffin,
Director of Special Education
Old Overshoe Middle School
1410 Honey Blossom Street
Old Overshoe, MS.

Reference: Nimrod Griffon. DOB 7/15/2011. Student ID#: 000000

Dear Mr. Huffinandpuffin,

Blah, blah, blah.
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Thank you for your question. I hope this answer helps. Let me know if you need more information about this.