From INCIID the Heart - The first and only national IVF scholarship program.

From INCIID the Heart Application Packet

The INCIID IVF Scholarship is NOT a Grant. INCIID is a nonprofit.
INCIID does not FUND consumers.
Read the complete FAQ to understand how the program provides donations of IVF medical treatment.
The application is at the end of the FAQ. Contact us by email with questions.
Get the application at the end of the FAQ.

PLEASE NOTE:  INCIID HAS A NEW ADDRESS. Some parts of the updating in the application have not yet been changed. The new address is on the footer of all pages of the website. If you have questions about where to send your application CONTACT US before you send it.

1. Who is eligible to receive a scholarship

 

All residents of the United States who file income tax returns with IRS tax are eligible to apply for an IVF scholarship. Other eligibility requirements are as follows:

  • You must be registered and participating with the INCIID Community. Bronze level (donating $55 annually) members and who are single, married, divorced or have significant others or a partner are eligible. Anyone who is a participating member of the community with medical infertility is eligible for a scholarship.
  • If you are NOT already a registered member, you can register in the community FIRST. This form is for interactive community registration only.
  • INCIID depends on donations to operate programs. Community members who pledge to an annual donation as a Bronze ($55 annually) member are eligible to receive a scholarship. The cost for a bronze annual level donation is a minimum of $55.00. Donate Here.
  • **You must meet the American Society for Reproductive Medicine definition of medical infertility. There must be documented medical need for the IVF procedure. (i.e. blocked tubes, unexplained infertility, endometriosis, POF, male factor, female factor etc.). INCIID requires a letter from a reproductive medicine specialist stating the medical need for IVF.
  • There must be financial need. INCIID requires financial documentation from all applicants including partner applicants. If you are single with a partner or significant other both must file the application with INCIID. A committee determines financial need. Generally a household income of $65,000 or below is considered in need but other circumstances are also considered (Geographic areas where cost of living is high for example are given extra consideration). If a couple or individual is in need of the use of donor procedures or genetic procedures (that are not covered in the basic scholarship, consideration for higher incomes are considered and often approved.)
  • The applicants can have no insurance coverage for IVF but insurance for diagnostics and low tech forms of infertility treatment are still eligible.
  • Some type of medical coverage is preferred.
  • Applications are considered by the committee one time. After that,we will let you know about any IVF studies that come up if you are interested in that information.
  • The program is not a grant. No money or financial help is provided. The IVF procedure is provided by reproductive specialists who donate their time, expertise and facilities to the INCIID Program.
  • Selection is based on the compelling nature of an applicant's circumstances, their fertility history, financial situation and a number of other determining factors. As with any scholarship, not all who apply and meet the criteria will become finalists/recipients.
  • While consideration will be given to those who already have one child, preference will be given to those with no children.

** The From INCIID the Heart program exists because of the generosity of contributing doctors and sponsors.As such the INCIID program requires that applicants meet the American Society for Reproductive Medicine's definition of infertility. Infertility due to voluntary medical procedures such as a vasect omy or tubal ligation do not generally fall under this guideline. There may be extenuating circumstances contributing to a situation which are evaluated by the Heart Committee on a case-by-case basis. Exceptions, however, are EXTREMELY RARE and are not relevant in cases where one or both applicants have a child or children.

** All recipient/finalist cycles are subject to a final medical review and determination on whether the donated treatment is appropriate for the recipient. INCIID may make changes in policies, procedures, offerings, and requirements at any time. All finalists are subject to a fund raising requirement for INCIID.

2. How long will this take? Is this program right for me?

Like other scholarship applications, you can expect the processing of your application to take anywhere from 6-10 months after INCIID acknowledges receipt of your papers. If the application is incomplete it can take longer. Read and reread the FAQ carefully. This program is not right for everyone. It can be tedious, time consuming and invasive. If you don't have the time to put in or to wait, if you don't want INCIID to publicly tell your story, then the From INCIID the Heart Program may not be a good fit for you and/or your partner. Only you can make the decision on whether this program is right for you.

The timelines can be lengthy and are dependent on many other individuals, participating clinics and companies working with us and different personnel schedules. Among "some" of the events that influence timelines are:

  • Time of year,
  • Holidays,
  • Changes in personnel,
  • Changes in individual and company schedules and timelines,
  • Changes in corporate schedules,
  • Changes in donations,
  • Changes in donating facilities,
  • Changes in committee members etc.,

Applicants come from all over the United States, each coming with a unique set of circumstances. Once applicants are selected as finalists and they meet their fund raising requirement, they are matched. Matching is a complex process and can take 6-12 months depending on the circumstances, the economy and whether or not the clinic has room in its schedule. We work as closely as possible with scholarship recipients to make their experience positive.

Some clinics donate a series of cycles and ask us to stagger them throughout the year while others may donate one or two cycles, or they have specific requirements or requests. Timelines will always vary by applicant and their personal circumstances. There is always a possibility you may need to travel for the cycle. If a potential applicant is in a hurry or is pressed for time, this may not be an appropriate program. Please keep all of this in mind when you are making the decision on whether or not to apply for a free cycle of IVF.

We appreciate your patience with us while we give each application and applicant the time and attention it deserves.

3. How does the INCIID IVF Program Work

The From INCIID the Heart IVF Scholarship program is designed to help INCIID community members. It was designed to help these individuals and couples who have financial and medical need for IVF but who are without insurance to cover it and who are without children (with some exceptions). The goal of the program is a successful full term pregnancy. There are millions of infertile couples in the U.S and many will need IVF treatment to have a chance at building their families through medical treatment.

The majority of those who suffer with infertility have no insurance coverage for IVF and its associated medications, which can range in cost between $15,000 to $20,000 per cycle of IVF. INCIID has arranged for a number of respected IVF clinics in the U.S. to donate their expertise and state-of-the-art facilities so that patients who do not have the financial resources may have the opportunity to build a family using donated services. The program will cover most of the basic IVF expenses with donated services. The INCIID program is not a grant. INCIID does not pay a recipient's expenses. Couples that meet certain criteria (financial and medical need) may be eligible for participation. Final committee selections and decisions take cost-of-living in different regions of the country into account.

Applicants are required to provide copies of their most recent tax returns and paystubs and supply a letter from their doctor recommending IVF as medically necessary; giving the medical reason that IVF is prescribed. Those selected will also partner with INCIID and have a small fund raising requirement. Our goal is to give those without insurance coverage an opportunity to fulfill their dream of becoming parents. Please read the entire FAQ and then download the packet.

4. What if I've had cancer?

If you are a cancer survivor and want to apply, we welcome your application along with other scholarship applicants. INCIID has helped a number of applicants who have won their battle with cancer. It would be beneficial and helpful to the committee to have your oncologist write a letter on your behalf to clear you for treatment. S/he should give an overview of your medical condition, treatment and outcome. S/he should also provide a release or approval to move forward with IVF treatment.

5. What is considered medical need for IVF?

The necessary medical criteria for the IVF procedure (for a scholarship applicant) is defined as being deemed absolutely necessary in treating a patient and the omission of such could adversely affect the patient's condition or ability to conceive. IVF should be the appropriate treatment for symptoms, diagnosis, or treatment of the medical fertility condition; It would not be primarily for the convenience of the applicant or to correct an elective procedure preventing conception unless this procedure/s was deemed absolutely necessary in treating a patient and where the omission of such treatment would adversely affect the patient's health or the health of the offspring.

6. How do I apply?

  • Read the entire FAQ (Frequently Asked Questions) BEFORE making application.
  • GET the NEWEST VERSION of Adobe's FREE Reader.Your version should be a 6.X or greater to download the application. You will have an opportunity to download the packet at the end of the FAQ.
  • Mail the completed application to: From INCIID the Heart, INCIID, Inc. 5765 F Burke Centre Pkwy, Box 330. Burke, VA 22015 (As of August 1, 2014)
  • INCOMPLETE applications will be returned to the applicant. There will be a $25.00 processing fee with resubmission so be very careful to complete the application. If you have a question about the application process email us here: INCIIDInfo@inciid.org
  • Once INCIID receives your application it is prepared and processed by INCIID staff members to go to the committee. The applications are logged in, dated and then screened to be sure all required documentation is provided. An email will be sent to applicants to let them know the application has been received so you must have a working email address that you check frequently. The applicant should receive a second email when applications are ready to go to the committee members. If you have a question about your application or the process, please contact us via email.
  • The From INCIID the Heart scholarship program was established by INCIID in April 2004 to assist those facing significant financial and medical barriers to creating a family. INCIID wanted to honor its constituency by providing donated IVF services to those who otherwise would not have not the chance to build their family. The program was modeled after various scholarship programs as well as the New York State Grant program.
  • The INCIID IVF program is designed for INCIID Community Members.

7. Why do you require INCIID registration and a donation?

One of the eligibility requirements is to be a community member at the annual Bronze level or higher. This was implemented because we believe all applicants should support INCIID and the costs of administering this and other INCIID programs.

Although the IVF cycles have been donated, there are many costs associated with reviewing the records and administration of the program. Annual donations with community membership defray some of our costs.

8. What if I am already a donating member at a different level?

If you are already a donating member at a lower level, you can donate the amount equivalent to the Bronze level and upgrade your membership. For example, you may donate $25.00 then decide to apply to the scholarship program. In this case, just donate $30.00 more and the amount will be credited to your account.

9. I am waiting for just my physician letter to complete my application. Can I send part of the application and the rest later?

Please do not send a partial application. The demand for scholarship IVF cycles is much higher than the annual number we have to give away. Processing each applicant is a careful and time consuming effort. We must have a complete application in order to ready the application for the committee or to approve it. If the application is not complete it will be returned to you and you will need to complete it and resubmit it with $25 processing fee.

10. Why is a referral from a fertility specialist required?

The goal of our program is to help you create a family. If an applicant has a diagnosis of age-related infertility, poor quality eggs, or low ovarian reserve the best chance of success (depending on individual medical evaluation) is going to be use of a donor's eggs. Donor costs are not covered with the basic donated IVF services. However a donor cycle will cost about half of what it would cost outside of our program because the IVF portion is part of the donated service. All donor related costs would have to be covered by the recipients of the INCIID the Heart IVF cycle.

11. How do I check my application status?

  • The most common form of communication for this program will be through email. See the "Contact Us" link on the website.
  • Therefore BE SURE you have a working email address.
  • Be sure you have an active ACTIVATED User Account.
  • Be sure you have posted and are active in the INCIID Community Forum Area
  • We respectfully ask you DO NOT CALL asking about your application status, the committee status or about any other timelines associated with the program. We think honoring INCIID's request is an important part of the application process. We know it is hard to wait but to carefully process the applications takes time and if every applicant called us, we would never get any applications reviewed and sent to the committee.
  • If there is a need to contact us just email INCIIDinfo@inciid.org .
  • Be sure when you write to include your INCIID Community Member User Name and full name and write to us from your registered email account. Otherwise you may not receive an answer.

12. Can I hire a company to complete my application?

No, it is important for you to participate with this process, to become part of the INCIID community if you are not already and to educate yourself on the best possible way to build your family.

13. When will I hear about the decision on my application?

If an applicant's circumstances change during the application process (i.e. increased income, adoption, unexpected pregnancy, medical treatment including an IVF) Lack of notification can void or delay a scholarship award.
Individuals whose applications have not been selected as a finalist by the Committee will be notified by e-mail. Applicants who have missing documents will have their application returned to them. notified by email. Applicants chosen for a scholarship, will be notified by phone and/or email.

14. How will I know if I have been selected for a donated cycle?

Applicants who have become finalists for a donated cycle will be notified by email and/or telephone as soon as the committee designates their application as such.

15. Do I qualify if I've had a tubal ligation or vasectomy?

The From INCIID the Heart program exists because of the generosity of contributing doctors. As such the INCIID program requires that applicants meet the American Society for Reproductive Medicine's definition of infertility. Infertility due to voluntary medical procedures such as a vasectomy or tubal ligation do not generally fall under this guideline. There may be extenuating circumstances contributing to a situation which are evaluated by the Heart Committee on a case-by-case basis. Exceptions, however, are EXTREMELY RARE and are not relevant in cases where one or both applicants have a child or children.

16. What is a Finalist?

A finalist is an applicant selected and designated by the committee to receive a donated cycle pending final approval by the donating clinic. The medical professionals donating the cycle have final approval. Decisions on any medical care rest with the patient and the doctor.

Please note that donating medical service providers may request additional testing for specific individual cases. This additional diagnosis and/or treatment is not included in the basic IVF cycle. There are generally other expenses above the donated medical care. When matched with a clinic, the medical care and expenses as a result of this care are between doctor and patient.

17. Why is there a fundraising commitment?

Beyond family-building, INCIID has a mission:

1. Every scholarship recipient should be an ambassador, a promoter and a supporter of INCIID Programs

2. Every recipient should be 100% supportive of INCIID's mission and programs. As an advocate and a partner with INCIID helping to raise infertility awareness, giving compassionate support to others who find themselves in the same circumstances, and helping to educate the public, we expect your full support of this mission to serve the community.

Recipients who are selected will have a fundraising commitment/requirement to INCIID. Recipient finalists commit to raise dollars and accumulate fundraising points. For example, help INCIID raise $30 and accumulate 30 fundraising point. Finalist must accumulate 3800 points before being matched with a donating clinic. Many recipients accumulate more points. The money comes from donations and contributions during fundraising events by the scholarship recipients. Contributions are charity donations and in support of INCIID's family-building mission. INCIID is a 501 (c) 3 charity and donations are tax deductible

Just as those who seek treatment, are partners in their care, INCIID believes those who need our help will become partners and more than just recipients of donated treatment. Through active fundraising for INCIID, these scholarship recipients invest some of themselves in the organization that supports all those suffering from infertility and multiple pregnancy loss.

Everyone who works to build awareness through INCIID's cause is passionate about helping others through education and infertility awareness. By helping others they find they also help themselves. The result will be a self-sufficient and supportive program branching out like the branches of a tree with friends, family/relatives and others raising awareness for services and programs we offer while giving us a wider audience to tell some of the incredible INCIID stories. If you are unsure about INCIID or INCIID's mission, we suggest you get to know about the organization before you apply.

Read the fundraising FAQ here.

18. How are applicants selected to receive a donated cycle?

All applications are selected based on a variety of criteria including medical history, personal statement, financial need and the compelling nature of the applicant’s circumstances. In addition, the medical history of Finalists will be reviewed by the donating clinic to determine whether the Finalist is a good candidate for the procedure.
INCIID believes that an educated, supported and informed patient has the best chance of success. As a scholarship applicant, we expect participation with others online in the INCIID interactive forums, only to help yourself but also to help others who struggle with infertility and pregnancy loss.

19. Is there on age limit on who may apply for a donated cycle?

There is no age limit. Be aware, however, participating physicians will make a determination of whether the applicant is suitable for the IVF procedure. For example, generally, women in their 40's have egg quality issues and may require donor eggs. Donor stipends and other expenses are not included in the IVF cycle. If a candidate/finalist needs a donor the scholarship will generally cut their expenses in half. Final medical decisions are up to participating physicians. If you are a woman with maternal age issues and decide to proceed, your chances of selection are increased by letting the committee know you will be agreeable to using a donor. We are not taking applications for donor iIVF at this time. This could change but donor cycle donations are very difficult to manage.

Also, it is a wise decision to know what your ovarian reserve may be by having it tested and providing those results if applicable. Applicants should have a normal reserve, not a diminished ovarian reserve.
The goal of our program is to help you create a family. If an applicant has a diagnosis of age-related infertility, poor quality eggs, or low ovarian reserve the best chance of success (depending on individual medical evaluation) is going to be use of a donor's eggs. Donor costs are not covered with the basic donated IVF services. All donor related costs would have to be covered by the recipients of the INCIID the Heart IVF cycle.

If your diagnosis is due to age-related fertility, your application may be approved but stipulate to use of a donor's eggs.

20. Can I use my own clinic?

The medical services are "donated" from various clinics around the United States. While it is possible to use a geographically close clinic, INCIID sends recipients only to those clinics where the director and staff have chosen to become part of the program through a donation of cycle/s. If your clinic is a participating clinic and you are chosen as a recipient, you can go to your clinic. Clinic locations span from the coast to coast. Sometimes arrangements can be made with a member's clinic if the clinic is willing to donate.

If your clinic has an interest in donating cycles, please have them call INCIID directly at 703-379-9178 or email us at INCIIDinfo@inciid.org

INCIID is continuously speaking with physicians who are interested in donating and participating in the "Heart Program". While your clinic may not be participating when you apply, it is possible your physician may become interested during the process of application and selection. INCIID makes every effort to match you with the best possible clinic for a successful outcome.

21. Can I still apply if I need donor eggs or a surrogate?

Not at this time.

22. How many applicants will be awarded a cycle during any particular review period?

There is no set minimum or a maximum number of cycles that the Committee will grant in any given committee period. How many cycles awarded depends on how many have been donated. For example, the committee may have 25 applications to review. They will select approximately 30% as finalists.

The number of cycles is like an ebb and flow. We have clinics coming on board with the program continually. Cycles are donated, recipients are chosen, matched then cycles are replaced with other donations. For example, in the first year of the program, the Heart Committee reviewed more than 120 applicants and awarded approximately 45 IVF cycles to 39 recipients. There were 12 pregnancies, 5 miscarriages, and 1 live birth. The selection rate (applicants as opposed to cycle recipients) during the first year was about 33%.

23. How many cycles will I receive?

The committee makes their final decision on a case-by-case basis.
Treatment is equitable and fair for all applicants and recipients. Whether or not a second cycle is granted, depends on the donating physician and the individual case. Once you consult with a donating physician, your medical needs and treatment are between you and your treating physician.

Please be aware that cycles and medications are scarce and second cycles are only provided in rare instances. This is why applications can only be considered by the committee one time. INCIID has been successful in finding studies for patients and will let you know about any IVF trials that may come up if you are interested in that information. Applications are kept for two years in accordance with our records policy and then shredded.

24. How long will my application be under consideration?

Applications are considered by the committee one time. INCIID may let you know about any IVF studies that come up if you are interested. Applications are kept for two years in accordance with our records policy and then shredded.

25. Is the cycle FREE or are there other fees associated with it?

The cycles are NOT FREE. Yes. There are a number of expenses associated with traveling for medical treatment: Hotels, Long Distance Calls, Food, etc. The INCIID program does not cover any travel expenses. There are some medical services that are not covered either. The services generally covered are "in house" services a clinic or practice has donated. With many outpatient procedures, clinics contract outside services and these would not be covered.

26. What donated services are included?

Generally, a basic IVF cycle is donated by a facility. This includes the treatment and physician services and monitoring at the designated clinic. The following is generally covered:

  • Ovarian monitoring consisting of serial ultrasounds and
  • E2 /Lab assays beginning with the start of suppression therapy
  • Egg retrieval
  • Transfer of Embryos
  • Fertility Medication for stimulation of the ovaries ONLY to produce eggs (in most cases) . However this can change as medications for ovarian stimulation are dependent on donations from the originating manufacturer of the product. Medications are donated directly from the pharmaceutical company. Therefore the program and/or committee may designate different levels of service for different circumstances depend on donation availability at the time applications are chosen and individual needs of applicants. Other cycle medications are dependent on the individual needs of each patient. INCIID ONLY arranges for ovarian stimulation medications donated by one company.

27. What is NOT included in the cycle?

Generally the following is NOT covered:

  • Any/all pre-cycle work-up/screening;
  • Anesthesia (unless done in house - this is on a clinic by clinic basis)
  • There are some medications that are NOT included. Medications are donated and the program and/or committee may designate distribution of certain medications which may be limited. We have donated medications for the purposes of stimulating ovarian production only and other medications i.e. birth control pills, antibiotics and/or down regulating drugs (etc.) are not included.
  • Any/all donor/surrogate-related services, fees and stipends
  • Cryopreservation of Embryos
  • PGD
  • Any services rendered by a provider Other than the donating clinic or facility
  • Other medical services and medications (decided on a case-by-case basis)

 

NOTE: All recipient/finalist cycles are subject to a final medical review and determination (by the donating clinic) on whether the donated treatment is appropriate for the recipient. The Heart Program is supported by generous donations and contributions from both individuals and corporate members.

29 How do I get my application?

Be sure to update your version of Adobe Reader before downloading the application packet. Once you've updated Adobe Reader, get your application packet here: applicationHeart.pdf

 

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