Scholarship FAQ

applicationHeart_0.pdfThe "From INCIID the Heart" IVF Scholarship is NOT a Grant Program. INCIID is a nonprofit charity (501 c 3). The scholarship program is comprised of donated IVF treatment for INCIID community members. No money is provided. Instead recipients receive approximately $25,000 of donated medical care.

 

  1. Eligibility and Expectations:
    All residents of the United States who file income tax returns with IRS tax are eligible to apply for an IVF scholarship. Other eligibility requirements are as follows:
  • You must be registered and support the INCIID Mission and Virtual Community by participating on the forums and/or INCIID's FACEBOOK and TWITTER Feeds. INCIID requires annual Bronze level support for eligibility from applicants by (donating $55 annually) 
     
  • If you are NOT already a registered or supporting member, you can register in the community FIRST. This form is for interactive community registration only.
     
  • **Applicants must meet the American Society for Reproductive Medicine definition of medical infertility. Genetic conditions are also considered. There must be documented medical need for the IVF procedure. (i.e. blocked tubes, unexplained infertility, endometriosis, POF, male factor, female factor etc.). INCIID requires a letter from a reproductive medicine specialist stating the medical need for IVF and specifcally recommending IVF for one or both of the applicants.
     
  • Once your application is processed, INCIID expects you to create a video of your infertility journey. INCIID will aid in processing your story if you send photos and video clips. You will sign a media release so we can tell your story. INCIID will follow your journey through the matching and cycle process.
     
  • There must be some form of financial need. INCIID requires financial documentation from all applicants including partner applicants. If you are single with a partner or significant other both must file the application with INCIID. A final determination from the scholarship committee determines financial need. Generally a household income of $65,000 or below is considered a need but other circumstances are also considered (Geographic areas where cost of living is high for example are given extra consideration). Incomes may be also be higher if the couples exhausted savings and tried on their own without any help. If a couple or individual is in need of the use of genetic procedures (that are not covered in the basic scholarship, consideration for higher incomes are considered and often approved.)
     
  • The applicants can have no insurance coverage for IVF but insurance for diagnostics and low tech forms of infertility treatment are still eligible.
     
  • The scholarship program is geared toward couples without any children but those who have a children are also considered based on their circumstances and compelling nature of their story. While consideration will be given to those who already have one child, preference will be given to those with no children.
     
  • Some type of medical coverage is preferred.
     
  • We would welcome a video letter with your application documenting your fertility journey.
     
  • Applications are considered by the committee one time. 
     
  • The program is not a grant. No money or financial help is provided. The IVF procedure is provided by reproductive specialists who donate their time, expertise and facilities to the INCIID Program in support of the INCIID Mission. In many cases you will have to travel for treatment.
     
  • Selection is based on the compelling nature of an applicant's circumstances, their fertility history, financial situation and a number of other determining factors. As with any scholarship, not all who apply and meet the criteria will become finalists/recipients.
  • New in 2018 - Applicants are required to complete a phone interview before the application is processed.

** The From INCIID the Heart program exists because of the generosity of contributing doctors and sponsors.As such the INCIID program requires that applicants meet the American Society for Reproductive Medicine's definition of infertility. Infertility due to voluntary medical procedures such as a vasect omy or tubal ligation do not generally fall under this guideline. There may be extenuating circumstances contributing to a situation which are evaluated by the Heart Committee on a case-by-case basis. Exceptions, however, are EXTREMELY RARE and are not relevant in cases where one or both applicants have a child or children.

** All recipient/finalist cycles are subject to a final medical review and determination on whether the donated treatment is appropriate for the recipient. INCIID may make changes in policies, procedures, offerings, and requirements at any time. All finalists are subject to a fund raising requirement for INCIID.

2. How long will this process take? Is this program right for me?

Processing times vary. Each application is considered individually.  

The timelines can be lengthy and are dependent on many other individuals, participating clinics and companies working with us and different personnel schedules. Among "some" of the events that influence timelines are:

  • Time of year,
  • Holidays,
  • Changes in personnel,
  • Changes in individual and company schedules and timelines,
  • Changes in corporate schedules,
  • Changes in donations,
  • Changes in donating facilities,
  • Changes in committee members etc.,

Applicants come from all over the United States, each coming with a unique set of circumstances. Once applicants are selected as finalists and they meet their fund raising requirement, they are matched. Matching is a complex process and can take 6-12 months depending on the circumstances, the economy and whether or not the clinic has room in its schedule. We work as closely as possible with scholarship recipients to make their experience positive.

Some clinics donate a series of cycles and ask us to stagger them throughout the year while others may donate one or two cycles, or they have specific requirements or requests. Timelines will always vary by applicant and their personal circumstances. There is always a possibility you may need to travel for the cycle. If a potential applicant is in a hurry or is pressed for time, this may not be an appropriate program. Please keep all of this in mind when you are making the decision on whether or not to apply for a donated cycle of IVF.

We appreciate your patience with us while we give each application and applicant the time and attention it deserves.

The From INCIID the Heart IVF Scholarship program is designed to help INCIID community members. It was designed to help these individuals and couples who have financial and medical need for IVF but who are without insurance to cover it and who are without children (with some exceptions). The goal of the program is a successful full term pregnancy. There are millions of infertile couples in the U.S and many will need IVF treatment to have a chance at building their families through medical treatment.

The majority of those who suffer with infertility have no insurance coverage for IVF and its associated medications, which can range in cost between $22,000 to $25,000 per cycle of IVF. INCIID has arranged for a number of respected IVF clinics in the U.S. to donate their expertise and state-of-the-art facilities so that patients who do not have the financial resources may have the opportunity to build a family using donated services. The program will cover most of the basic IVF expenses with donated services. The INCIID program is not a grant. INCIID does not pay a recipient's expenses. Couples that meet certain criteria (financial and medical need) may be eligible for participation. Final committee selections and decisions take cost-of-living in different regions of the country into account.

Applicants are required to provide copies of their most recent tax returns and paystubs and supply a letter from their doctor recommending IVF as medically necessary; giving the medical reason that IVF is prescribed. Those selected will also partner with INCIID and have a small fund raising requirement. Our goal is to give those without insurance coverage an opportunity to fulfill their dream of becoming parents. Please read the entire FAQ and then download the packet.

If you are a cancer survivor and want to apply, we welcome your application along with other scholarship applicants. INCIID has helped a number of applicants who have won their battle with cancer. It would be beneficial and helpful to the committee to have your oncologist write a letter on your behalf to clear you for treatment. S/he should give an overview of your medical condition, treatment and outcome. S/he should also provide a release or approval to move forward with IVF treatment.

The necessary medical criteria for the IVF procedure (for a scholarship applicant) is defined as being deemed absolutely necessary in treating a patient and the omission of such could adversely affect the patient's condition or ability to conceive. IVF should be the appropriate treatment for symptoms, diagnosis, or treatment of the medical fertility condition; It would not be primarily for the convenience of the applicant or to correct an elective procedure preventing conception unless this procedure/s was deemed absolutely necessary in treating a patient and where the omission of such treatment would adversely affect the patient's health or the health of the offspring.

  • Read the entire FAQ (Frequently Asked Questions) BEFORE making application.
     
  • GET the NEWEST VERSION of Adobe's FREE Reader.Your version should be a 6.X or greater to download the application. You will have an opportunity to download the packet at the end of the FAQ.
     
  • Mail the completed application to: From INCIID the Heart, INCIID, Inc. 5765 F Burke Centre Pkwy, Box 330. Burke, VA 22015 (As of August 1, 2014)
     
  • INCIID does not have the staff to track missing elements of an application. We wish we could but devoting too much time to one INCOMPLETE application takes away time from othere. So incomplete applications - those with missing W2s or missing referral from a reproductive endocrinologist (fertility specialist)  will not be processed. If you have a question about the application process email us here with your specific questions: INCIIDInfo@inciid.org
     
  • The From INCIID the Heart scholarship program was established by INCIID in April 2004 to assist those facing significant financial and medical barriers to creating a family. INCIID wanted to honor its constituency by providing donated IVF services to those who otherwise would not have not the chance to build their family. The program was modeled after various scholarship programs as well as the New York State Grant program.
     
  • The INCIID IVF program is designed for INCIID Community Members.
     

One of the eligibility requirements is to be a community member at the annual Bronze level or higher. This was implemented because we believe all applicants should support INCIID and the costs of administering this and other INCIID programs.

Although the IVF cycles have been donated, there are many costs associated with reviewing the records and administration of the program. Annual donations with community membership defray some of our costs.

Please do not send a partial application. The demand for scholarship IVF cycles is much higher than the annual number we have to give away. Processing each applicant is a careful and time consuming effort. We must have a complete application in order to ready the application for the committee or to approve it. If the application we will not process it.  We prefer you sign up for Bronze membership online. If you send us a check and it is returned we will not process your application further.

  • The most common form of communication for this program will be through email. See the "Contact Us" link on the website.
     
  • Therefore BE SURE you have a working email address and if you change emails, please let us know.
     
  • Be sure you have an active ACTIVATED User Account.
     
  • Be sure you are active within the INCIID Community, Facebook and Twitter.
  • Be sure when you write to include your INCIID Community Member User Name and full name and write to us from your registered email account. Otherwise you may not receive an answer.

If an applicant's circumstances change during the application process (i.e. increased income, adoption, unexpected pregnancy, medical treatment including an IVF) Lack of notification can void or delay a scholarship award.
Individuals whose applications have not been selected as a finalist by the Committee will be notified by e-mail. Applicants who have missing documents will have their application returned to them. notified by email. Applicants chosen for a scholarship, will be notified by phone and/or email.

Applicants who become finalists for a donated cycle will be notified by email and/or telephone as soon as the committee designates their application as such.

The From INCIID the Heart program exists because of the generosity of contributing doctors. As such the INCIID program requires that applicants meet the American Society for Reproductive Medicine's definition of infertility. Infertility due to voluntary medical procedures such as a vasectomy or tubal ligation do not generally fall under this guideline. 

A finalist is an applicant selected and designated by the committee to receive a donated cycle pending final approval by the donating clinic. The medical professionals donating the cycle have final approval. Decisions on any medical care rest with the patient and the doctor.

Please note that donating medical service providers may request additional testing for specific individual cases. This additional diagnosis and/or treatment is not included in the basic donated treatment IVF cycle. There are generally other expenses above the donated medical care. When matched with a clinic, the medical care and expenses as a result of this care are between doctor and patient.

Beyond family-building, INCIID has a mission:

1. Every scholarship recipient should be an ambassador, a promoter and a supporter of INCIID Programs

2. Every recipient should be 100% supportive of INCIID's mission and programs. As an advocate and a partner with INCIID helping to raise infertility awareness, giving compassionate support to others who find themselves in the same circumstances, and helping to educate the public, we expect your full support of this mission to serve the community.

Recipients who are selected will have a fund raising commitment/requirement to INCIID for a minimum of $3800 before being matched with a donating clinic. Many recipients raise more. The money does not come from the consumer but instead is raised (with INCIID's support) by the scholarship recipients for charity and in support of INCIID's family-building mission. INCIID is a 501 (c) 3 charity and donations are usally tax deductible . Check with your accountant to be sure.

Just as those who seek treatment, are partners in their care, INCIID believes those who need our help will become partners and more than just recipients of donated treatment. Through active fund raising for INCIID, these scholarship recipients invest some of themselves in the organization that supports all those suffering with infertility and multiple pregnancy loss.

Everyone who works to build awareness through INCIID's cause is passionate about helping others through education and infertility awareness. By helping others they find they also help themselves. The result will be a self-sufficient and supportive program branching out like the branches of a tree with friends, family/relatives and others raising awareness for services and programs we offer while giving us a wider audience to tell some of the incredible INCIID stories. If you are unsure about INCIID or INCIID's mission, we suggest you get to know about the organization before you apply.

Read the fund raising FAQ here.

All applications are selected based on a variety of criteria including medical history, personal statement, financial need and the compelling nature of the applicant’s circumstances. In addition, the medical history of Finalists will be reviewed by the donating clinic to determine whether the Finalist is a good candidate for the procedure.
INCIID believes that an educated, supported and informed patient has the best chance of success. As a scholarship applicant we expect participation with others online in the INCIID interactive forums, only to help yourself but also to help others who struggle with infertility and pregnancy loss.

There is no age criteria. Be aware participating physicians will make a determination of whether the applicant is suitable for the IVF procedure. For example, generally women in their 40's have egg quality issues and may require donor eggs. Donor stipends and other expenses are not included in the IVF cycle. Due to circumstances beyond our control INCIID no longer offers cycles to recipients that need a donor. Final medical decisions are up to participating physicians. 

Also, it is a wise decision to know what your ovarian reserve may be by having it tested and providing those results if applicable. Applicants should have a normal reserve not a diminished ovarian reserve.
The goal of our program is to help you create a family. If an applicant has a diagnosis of age-related infertility, poor quality eggs, or low ovarian reserve the best chance of success (depending on individual medical evaluation) is going to be use of a donor's eggs. Donor costs are not covered with the basic donated IVF services. 

The medical services are "donated" from various clinics around the United States. While it is possible to use a geographically close clinic, INCIID sends recipients only to those clinics where the director and staff have chosen to become part of the program through a donation of cycle/s. If your clinic is a participating clinic and you are chosen as a recipient, you can go to your clinic. Clinic locations span from the coast to coast. Sometimes arrangements can be made with a member's clinic if the clinic is willing to donate.

If your clinic has an interest in donating cycles, please have them call INCIID directly at: 703-379-9178 or email us at INCIIDinfo@inciid.org

INCIID is continuously speaking with physicians who are interested in donating and participating in the "Heart Program". While your clinic may not be participating when you apply, it is possible your physician may become interested during the process of application and selection. INCIID makes every effort to match you with the best possible clinic for a successful outcome.

There is no set minimum or maximum number of cycles that the Committee will grant in any given committee period. How many cycles awarded depends on how many have been donated. For example, the committee may have 25 applications to review. They will select approximately 30% as finalists.

The number of cycles is like an ebb and flow. We have clinics coming on board with the program continually. Cycles are donated, recipients are chosen, matched then cycles are replaced with other donations. For example, in the first year of the program the Heart Committee reviewed more than 120 applicants and awarded approximately 45 IVF cycles to 39 recipients. There were 12 pregnancies, 5 miscarriages and 1 live birth. The selection rate (applicants as opposed to cycle recipients) during the first year was about 33%.

The committe makes their final decision on a case-by-case basis.
Treatment is equitable and fair for all applicants and recipients. Whether or not a second cycle is granted, depends on the donating physician and the individual case. Once you consult with a donating physician, your medical needs and treatment are between you and your treating physician.

Please be aware that cyles and medications are scarce and second cycles are only provided in rare instances. This is why applications can only be considered by the committee one time. 

The cycles are NOT FREE. There are a number of expenses associated with traveling for medical treatment: Hotels, Long Distance Calls, Food, etc. The INCIID program does not cover any travel expenses. There are some medical services that are not covered either. The services generally covered are "in house" services a clinic or practice has donated. With many out patient procedures, clinics contract outside services and these would not be covered.

Generally, a basic IVF cycle is donated by a facility. This includes the treatment and physician services and monitoring at the designated clinic. The following is generally covered:

  • Ovarian monitoring consisting of serial ultrasounds and
  • E2 /Lab assays beginning with the start of suppression therapy
  • Egg retrieval
  • Transfer of Embryos
  • Fertility Medication for stimulation of the ovaries to produce eggs (in most cases) . However this can change as medications for ovarian stimulation are dependent on donations from the originating manufacturer of the product. Medications are donated directly from the pharmaceutical company. Therefore the program and/or committee may designate different levels of service for different circumstances dependant on the donations available at the time applications are chosen and individual needs of applicants.

Generally the following is NOT covered:

  • Any/all pre-cycle work-up/screening;
  • Anesthesia (unless done in house - this is on a clinic by clinic basis)
  • There are some medications that are NOT included. Medications are donated and the program and/or committee may designate distribution of certain medications which may be limited. We have donated medications for the purposes of stimulating ovarian production only and other medications i.e. birth control pills, antibiotics and/or down regulating drugs (etc.) are not included.
  • Any/all donor/surrogate-related services, fees and stipends
  • Cryopreservation of Embryos
  • PGD
  • Any services rendered by a provider Other than the donating clinic or facility
  • Other medical services and medications (decided on a case-by-case basis)

NOTE: All recipient/finalist cycles are subject to a final medical review and determination (by the donating clinic) on whether the donated treatment is appropriate for the recipient. The Heart Program is supported by generous donations and contributions from both individuals and corporate members.

Be sure to update your version of Adobe Reader before downloading the application packet. Once you've updated Adobe Reader, Here

applicationHeart_0.pdf

Comments

To Whom It May Concern,

 

The first task listed on the application checklist states we are to sign and print the FAQs from this link.  I've read through the FAQs online, but don't see a PDF version or a signature line.  Do you simply want applicants to print it as-is and sign anywhere on the printed document, or is there a more official form?  Can someone assist me at your earliest convenience.  Thank you!  My cell phone number is: 916-342-2427

Thank you!

Shannon Scharnberg

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